Search it, compare it, send a proposal in minutes.
Tour operator quoting that starts from your contracts. Live results across every approved contract, priced from your rate calendar. Adults, children with real ages and infants are priced against the contract’s own occupancy rules. Shortlists turn into multi-option proposals with a branded PDF and a shareable link.
- Priced for the real partychild ages and supplements from the contract
- One pricing enginesearch, proposal and booking agree
- Frozen at sendFX cannot change a sent proposal
Search that knows the contract
Search by destination, dates, group size and budget across all hotels with approved contracts, priced from your live rate calendar. The rates are the ones your team approved in contract intelligence, so nothing is re-keyed between the contract and the quote.
- 1Party- and age-aware pricing
Extra-adult supplements, child bands and infant rules from the contract, applied automatically.
- 2Room view or group-by-hotel
All matching rooms in a flat list, or grouped by hotel with separate Rooms and Offers tabs.
- 3Live, real-time results
A contract approved this morning is in this afternoon's search. There is no publishing step.
Search it, or ask for it
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(opens the full-size screenshot in a new tab)Compare side by side, then shortlist
Compare several rooms or offers together: price, amenities, cancellation terms and meal plan all lined up. Save options in as many named lists as you like, then turn a shortlist directly into a proposal.
- 1FareDesk Insights
Best value, price gaps by star rating, free-cancellation coverage. Based on real results.
- 2Similar hotels
Other hotels in the same destination appear automatically, so agents have alternatives without a new search.
- 3Multi-list shortlists
One list per client or per idea, each one a proposal in a click.
Proposals that re-price themselves
Build a proposal from search results or a shortlist, with several room and offer options in one document. Change group size or dates and the whole quote updates before it is saved, so there are no old numbers and nothing to re-quote later.
- 1Fully itemised pricing
Base rate, taxes, mandatory and optional charges, meal-plan supplements and discounts, each shown separately.
- 2Real offer and discount application
Apply a promotional offer and see the original rate, the discount and the final price laid out.
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(opens the full-size screenshot in a new tab)Proposals that report back
Create a professional PDF proposal with your agency's logo, contact details and terms. One click creates a customer link that shows when the proposal was sent, viewed and which option they picked.
Mark the option the customer chose and move straight into a booking request, with no double entry. When the request arrives as a free-text email instead, AutoQuote can build the first proposal for you.
(opens the full-size screenshot in a new tab)One inventory. One pricing engine. No oversells.
Rooms, rates, offers and policies from every approved contract flow into one bookable catalogue. A confirmed booking takes rooms out; a cancellation puts them back; a hard block stops overselling. Search, proposals and bookings all price from the same engine, so the number the customer sees is the number they pay.
Availability that moves with every booking
Azure Cove Resort · Ocean Room · 12–25 Aug · allotment 6 from the contract
- Rooms held by confirmed bookings
- Hard block, cannot be booked
Illustrative. 14–18 Aug is full, so no search, proposal or partner can book it.
A hard block, not a warning
When a booking is confirmed, room counts go down; when it is cancelled, they go back up.
Stay rules enforced
Minimum stays, blackout dates and cancellation windows from the contract apply automatically.
Peak · minimum stay 5 nightsManual rate override
A negotiated rate or a lump-sum invoice? Override once and still get a full itemised breakdown.
Override · breakdown keptAutomatic confirmations
A confirmed booking triggers a confirmation email and a branded confirmation PDF automatically.
Email and PDF sent
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(opens the full-size screenshot in a new tab)Close dates the moment a hotel tells you
When a hotel emails to say rooms are unavailable, you scan the email from the browser extension in Gmail or Outlook. The notice is read, a person confirms it, and those dates are closed in your inventory and for partners on the Partner API.
- 1Read the notice
Hotel, room type, dates and reason are taken from the email.
- 2Confirm, then close the dates
Nothing is enforced until someone confirms it. Then those nights become unavailable in inventory.
- 3Nobody can sell them
Blocked rooms leave search and cannot be proposed, booked or sold through the Partner API for that window.
Pushing stop-sale updates on to a supplier system such as Sejour is scoped on request; see integrations.
(opens the full-size screenshot in a new tab)Frozen-at-send pricing and live FX
Once a proposal is sent, its numbers are locked: later FX changes cannot silently change what the customer sees. Prices show in your agency's base currency, with the contract's original currency underneath.
- 1Live exchange rates
Multiple FX providers or manual rates, refreshed automatically on your schedule.
- 2Markup and commission rules
Per agent, per hotel or agency-wide, with an approval workflow for exceptions.
Providers, refresh schedule and approvals are set once in your currency and pricing rules.
(opens the full-size screenshot in a new tab)A real customer book
One profile per customer with contact details, nationality, dietary or special needs and preferred room, board and bed type. Attach passport scans, visas or special-request notes directly to the record.
- 1Passport-expiry warning
A clear warning when a stored passport is close to expiry, before it becomes a problem at the border.
- 2One timeline
Every proposal, booking and message for a customer in date order, with insight from what they actually booked.
- 3Duplicate detection
A likely duplicate prompts “is this the same person?” You view, continue or cancel.
(opens the full-size screenshot in a new tab)Changes after the booking
Agents request and process date changes, room upgrades and cancellations in the same system, against the same inventory.
Change requests
Illustrative requests.
Post-booking changes
An extension, scoped with you. A processed cancellation returns the rooms to inventory like any other. Partner-raised change requests arrive with the B2B partner portal, which is coming soon.
Scoped on requestWhere the booking goes next
The same inventory and the same prices reach your partners and your inbox.
- Partner APIPartner systems search, quote and book the same inventory through an API, at sell prices only.
- AutoQuoteFree-text requests from trade partners become structured quotes, sent within your rules or passed to an agent.
- Contract intelligenceWhere the rates come from: any contract format in, a confidence score on every field, one click to bookable.
Questions about tour operator quoting and booking
How are children and infants priced?
Adults, children with their real ages, infants and extra-adult supplements are priced against the contract's own occupancy rules. The same rules apply in search, in the proposal and in the booking, because all three use one pricing engine.
Can a sent proposal change if the exchange rate moves?
No. Once a proposal is sent, its numbers are locked, so later FX changes cannot silently change what the customer sees. Rates come from multiple FX providers or your own manual rates, refreshed on your schedule; see the currency rules.
What stops a room being sold twice?
When a booking is confirmed, room counts go down; when it is cancelled, they go back up. A hard block stops a booking once the allotment is used, and search, proposals and the Partner API all read the same inventory.
Can we override a rate for a negotiated deal?
Yes. For a special negotiated rate or a lump-sum invoice you can override once and still get a full itemised breakdown.
Quote a real request from your own contract
Bring a contract and a recent request. On the call we load the rates, search them for that party and build the proposal.