Upload the contract. Check what’s flagged. Sell it.

Q: What happens to a field with a low score?

Every extracted value gets a confidence score. Only low-score fields are shown for human review, next to the original page; the rest go straight through.

Hotel contract digitisation and rate loading without the retyping. AI reads property details, room types, rates by season, taxes, meal plans, policies and offers into one clean template. Every value gets a confidence score. Only low-score fields go to a person, shown next to the original page.

Get a quote Watch a contract become bookable

PDF · scan · Excel · CSV · Wordhotel contracts, in any layout
A score on every fieldpeople review only what is uncertain
One click to bookableno publishing step, no delay

2. ROOM RATES · OCEAN ROOM

Low 01 May – 30 Jun USD 310 per room per night, half board

High 01 Jul – 31 Oct USD 485 per room per night, half board

Peak 20 Dec – 05 Jan USD 640, minimum stay 5 nights

4. CHILDREN

Children 12–15 on request. Infants under 3 free of charge. Children 3–11 sharing with two adults: 50% of adult rate.

Season	Room	Rate	Score
Low 01 May – 30 Jun	Ocean · HB	USD 310	0.98
High 01 Jul – 31 Oct	Ocean · HB	USD 485	0.98
Peak min stay 5n	Ocean · HB	USD 640	0.96
Child 12–15 not stated	All rooms	on request	Review
Child 3–11 sharing	All rooms	50%	0.94

214 fields extracted · 9 to a person · consistency checks runApprove to bookable

Any format, any hotel contract

Upload hotel contracts as PDF, scanned PDF, Excel, CSV or Word, including scans and tables photographed into a PDF. A season grid on page 4, a child policy in a footnote and taxes on the last line are all read where they are.

1
Rooms, occupancy and meal plans
Room types, occupancy rules, meal plans and supplements.
2
Seasons, policies and offers
Rates by season, children, cancellation tiers, minimum stays, charges and offers.
3
Several hotels in one file
One document covering several properties becomes several contracts, each linked to its hotel.

SPHotel Seri PantaiKota Kinabalu

HOTEL CONTRACT

Contractual rate – FIT. Deluxe King RM 245.00++ room / night.

SCANNED

Marula House_rates.xlsx

ABCD1Room typeSeasonBBHB2GardenLow1862213GardenHigh2142494SuiteLow2622975SuiteHigh301336

TOUR OPERATOR AGREEMENT

Tegal Sari Retreat, Ubud

2. Rates. Net rates are set out in Schedule A, quoted in IDR per villa per night.

4. Children. Under 2 free; 2–11 at 50% when sharing.

6. Stop sales. The Hotel may close dates by written notice.

Saffa Dune CampLiwa

RATE SCHEDULE

TentLowHighPeakClassic9801,2401,610Royal1,4601,8202,350

Net rates in AED per tent per night, full board.

Upload contract screen: a hotel contract PDF attached, the hotel linked, and the steps that follow: upload, extract, review, approve. — Add a contract in one step. Reading starts automatically and the file is linked to its hotel.

Rate loading into one clean template, whatever the supplier sent

AI reads the contract and pulls out property details, room types, rates by season, taxes, meal plans, policies and offers into one clean template. Dates, currencies, seasons and rate calculations are then standardised by rules, not guesswork, so the numbers are consistent and easy to check.

The result is what your team sells from: the same fields feed search, proposals and bookings.

Property details · Name, location, star rating, contacts12 FIELDS

Room types · Ocean, Garden, Suite, Villa · occupancy rules36 FIELDS

Seasons and rates · Low, High, Peak · per room per night64 FIELDS

Taxes and charges · Service charge, government tax, resort fee9 FIELDS

Meal plans · BB, HB, FB · supplements per person14 FIELDS

Policies · Children, cancellation tiers, minimum stay51 FIELDS

Offers · Early booking, long stay, honeymoon28 FIELDS

Every contract lands in the same structure, so search and pricing never depend on the supplier's layout.

A contract's Room Types tab: each room with its seasons, dates and rates for single, double, extra adult and child occupancy. — Room types, seasons and rates, extracted into one structure for every contract.

A confidence score on every field

Every extracted value gets a score. Only the low-score fields come to your team; the rest go straight through. That is the whole review: a short list, not a 38-page PDF.

High confidence
Read cleanly and consistent with the rest of the contract. Goes straight through.
Needs review
Unclear on the page, or missing. Shown to a person beside the original.
Conflict
Contradicts another field, such as two seasons that overlap.

Low-confidence fields are flagged; the rest go straight through.

A contract ready to approve: confidence badges for system and AI scores beside the extracted property fields, each editable. — Two confidence scores on the contract, and every field open to a correction before approval.

The contract library: totals, average confidence, hotels covered, and a list of contracts with status, confidence score and validity. — The contract library, with confidence and status on every contract.

Rules, not guesswork

Dates, currencies, seasons and rate maths are standardised by rules. Then automatic consistency checks flag problems before a contract can be approved.

Overlapping rate dates

Mid ends 30 Jun, High starts 30 Jun. Which rate does the night of the 30th get?

Needs review

Mismatched room counts

The allotment table lists 6 Ocean Rooms; the rate table prices 8.

Conflict

Wrong cancellation tiers

A tier that charges less closer to arrival than further out.

Conflict

Missing policies

No cancellation tier for Peak season, or no child policy for the suites.

Needs review

Check the number beside the page it came from

Agents see extracted values next to the original page, so they can confirm a number in seconds instead of searching through a long PDF.

Vision recovery reads image-only tables, such as tick-mark amenity matrices, that normal OCR cannot parse, so nothing on the page is missed.

The flagged value and its source, side by side. Nobody scrolls a 38-page PDF to find it.

Compare with original: the extracted property fields on the left and the original contract PDF open beside them on the right. — Compare with original: the extracted data beside the real contract, page by page.

One click to bookable, with every edit on record

Once a contract is reviewed and approved it is bookable at once. There is no extra publishing step or delay: the rates appear in search, in proposals and in your Partner API.

Every change made during review is recorded, who changed what and when, so a rate can always be traced back to the page and the person behind it.

Field	Before → after	By	When
Child 12–15	not stated → 75% of adult	R. Otieno	14 Oct 10:42
Peak cancellation	missing → 60 days 100%	R. Otieno	14 Oct 10:51
Contract	in review → approved · 214 fields	A. Mwangi	14 Oct 11:03

Live in search, proposals and the Partner APIBookable

Before, after, who and when, for every field touched in review.

A contract's Logs tab listing who uploaded and who approved the contract, and when. — Contract history: what happened to the contract, by whom and when.

See what the extraction did, field by field

Not a black box. Every retry, fallback and classification decision is recorded, and every contract scan is counted against your AI credits.

See analytics and AI credits on the platform page

Extraction diagnostics

Season dates overlap: Mid ends 30 Jun, High starts 30 JunNeeds review

No cancellation tier for Peak seasonConflict

Amenity tick-mark table read from the scan, 18 of 18 cellsRecovered

AI credits, per contract scan

contract scan for Azure Cove Resort.pdf, all 38 pages · illustrative

Countedper contract scan

Creditsbought with your plan, topped up

How AI credits work

What happens after approval

An approved contract is inventory. These are the next steps in the workflow.

Questions contracting teams ask

Which contracts can it read?

Hotel contracts as PDF, scanned PDF, Excel, CSV or Word, in whatever layout the hotel sent. One file covering several hotels becomes several contracts.

What happens to a field with a low score?

Every extracted value gets a confidence score. Only the low-score fields are shown to a person, next to the original page, so they can be confirmed in seconds. The rest go straight through.

Can it read tick-mark amenity tables?

Yes. Vision recovery reads image-only tables, such as tick-mark amenity matrices, that normal OCR cannot parse, so nothing on the page is skipped.

Who changed a rate, and when?

Every change made during review is recorded at field level: who changed what, when, and the value before and after. The same trail sits in the platform's audit log.

Send us the contract your team dreads loading

Send it before the call. We load it while you watch, and you see every flagged field beside the page it came from.

Get a quoteOpens the quote engine. Plans are sized by contract volume and quoting activity.

Schedule a demoA 30-minute call. We load your contract live and build a quote from it.